Air

Insurance

If your company ships goods regularly, we recommend that you obtain transport insurance with your own insurance company. We can help take out insurance for a fee. Insurance is needed in case there is damage to your goods and you want compensation for this. The insurance also covers if there is a joint breakdown. However, insurance does not cover costs caused by delays, such as fines, and it is not possible to receive compensation for delayed transport.

In the event of war or other disasters that we at TKL Logistics cannot control, not all of our insurances cover possible delays and extra costs.

Dangerous goods

You will need to submit a safety data sheet (MSDS) when exporting and importing dangerous goods.

Not all airlines and courier companies accept dangerous goods. For each transport, a request needs to be made with the current airline and courier company to be sure they accept this type of goods.

Examples of dangerous goods are: batteries, chemicals and knives.

Transport

Flying is usually the most expensive option, but it has the shortest lead time.

When your goods are ready in the sending country, your supplier makes a booking with our local office or our agent in the sending country. The agent contacts us regarding the booking and we give them instructions on how to proceed and make the booking. For air transport, you can choose between commercial flight or with a courier. Which one you choose depends on the type of goods, weight and dimensions. 

Flight

When medium-sized shipments need to arrive quickly, the transit time from China is about seven to ten days. When the goods have arrived in Sweden, it takes about one or two days before you can have the goods delivered. If you have your warehouse or office high up in the north of Sweden, it will take a little bit longer. 

Courier

The main courier options we use are DHL and TNT.  A courier is used when there are smaller consignments that need to be flown. It is cheaper than transporting by scheduled flight. The transit time from China is about 3-6 days. Within Europe, you often use a truck when you book with a courier.

If you are missing a loading dock and need the goods to be delivered with a tail lift, we need to know this well in advance.

Goods 

It is always safest to have the goods on a pallet, as there is less manual handling of the goods. For normal flights, we recommend that you do not stack more than 160 cm in height. Please note that if this is exceeded, shipping will be more expensive.

If you are using a courier, your goods should not exceed 120 cm in any dimension as this increases the fee.

Import/export of foodstuffs

If you wish to import/export food, it is important that you have all the required documentation. The documentation varies depending on the products and we recommend that you contact the Customs Office and the Swedish Food Agency to ensure that all documentation is complete.

A list of ingredients must always be presented when importing food.

Prices

In order for us to be able to prepare a offer for you, we need the following information:

• Delivery terms.
• Address for collection, if the delivery term is EXW.
• Address for delivery.
• Port or airport the goods will depart from, if the delivery term is FOB.
• Number of packages or pallets.
• The dimensions of the cartons, or of the pallet if the goods have been stacked on a pallet.
• Weight of the goods.
• If there are cartons of different sizes and weights, which are not placed on a pallet, we need to know how many cartons there are of each weight and measurement.
• Whatever type of product it is, if it is dangerous goods, we need the MSDS at this stage.
• To learn the insurance fee, you need to submit the value of the product/products.

Delivery terms

During the negotiations between buyer and seller, it is important to agree on which delivery terms are to be used for the transport. The delivery terms determine who will be responsible for which costs and who will be responsible, and thus will be responsible for the insurance during different parts of the transport. The four most common delivery terms are:

• EXW: The recipient pays for shipping and is responsible for insurance from the supplier’s door all the way to the delivery address.
• DAP: The sender pays for shipping and is responsible for insurance from their door all the way to the recipient’s door. Duty is paid by the consignee.
• DDP: The shipper pays for shipping and is responsible for insurance from their door all the way to the recipient’s door. Duty is paid by the sender.
• FOB: Payment and insurance responsibility passes from seller to buyer when the goods pass the boat’s rail or are loaded onto the plane. The port of departure must be specified, Ex: FOB Shanghai.

Clearance

You must register your goods with Swedish Customs for customs clearance. Concerning both import and export, TKL Logistics can help you get your goods cleared through customs.

To carry out a customs clearance, you need:

• Packing list.
• Invoice.
• HAWB for air transport.

The customs tax is difficult to determine in advance. There are several factors that influence what the total cost for customs tax will be. Factors that affect customs duty are:

• Transport cost.
• Item value.
• Product type and static number/HS code.
• The exchange rate.
• Any declaration of origin.

You can contact the customs office to get help identifying which statistical number best fits your product and you can get an estimate of the duty rate. The duty rate indicates how many percent of the goods value you need to pay in customs duty.

VAT number

You need to be registered with customs and have a VAT number to be able to import goods.

Customs credit

You need a customs credit from the customs office in order to be able to pay the customs duty after delivery. If you do not have a customs credit, we will pay the cost and invoice you afterwards. Please note that in that case we charge a fee. If you import often, we recommend that you apply for your own customs credit.

Customs credit means that you pay a sum to the customs office which they use as security and then release the goods before the duty is paid. You then have 30 days to pay the fee. Should the customs credit be exceeded, we will pay for the next shipment, and invoice you afterwards, so that the transport will continue. It is recommended that you review your customs credit at regular intervals.

Power of attorney

In order for us to be able to take your goods through customs, we need a power of attorney. It is important that the company that signs the power of attorney is the same company that appears on the invoices used for customs clearance and is the same company that must pay the duty.

Country-specific requirements 

Certificate of origin

When you import certain products from specific countries, for example India, the product may be entitled to a duty reduction. A declaration of origin is used in combination with a REX number. This number is indicated on the invoice to reduce customs costs. We need to see a copy at an early stage to ensure that it can be used. You need to archive the original by yourself. 

Export licence

Certain products require a permit to be exported. In those cases, an application for an export licence needs to be approved.

Customs clearance in different countries

The requirements and procedures for import and export clearance look different in different countries, but through our contact network of agents we can help with clearances all over the world. When exporting, always check with your recipient whether they have their own customs officer or not. In case they don’t we make sure that our agent in the recipient country helps with customs clearance. We recommend that you talk to your recipient about the customs regulations in their country, to ensure that you have all the documentation required for the goods to be imported into the recipient country.